Built for Sydney PTs · AEST · AUD

PERSONAL TRAINER SOFTWARE FOR SYDNEY

Card-on-file no-show fees, online booking and progress tracking — built for Sydney PTs working out of Fitness First, Anytime, F45, independent studios, Bondi parks or clients' homes. AUD pricing, AEST defaults, no per-client fees.

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Why Sydney trainers pick PT Pro

Sydney's PT scene runs across more locations than any other Australian city — gym floors at Fitness First Bond Street, Anytime branches across the Inner West, F45 studios in the Eastern Suburbs, mobile sessions at Centennial Park or Bondi Beach. The right tool has to follow you, not the other way around.

PT Pro is built for that. One booking link your clients can use from any phone, no app download. Card-on-file so a beach-storm cancellation or last-minute CBD meeting doesn't become a missed $80 you'll never see. Calendar sync that works in Apple, Google and Outlook so you can switch between locations without losing track of who's where.

And because it's Australian-built: AUD pricing, AEST/AEDT defaults, GST tax invoices and Xero export built in. No converting USD prices, no time-zone maths, no accountant emails saying "this isn't a tax invoice."

What Sydney PTs actually use

One flat plan. Every feature you need to run sessions across multiple Sydney gyms.

Card-on-file no-show fees

One no-show a week at $85 is $4,080 a year over 48 training weeks. Card saved at booking. If they don't show, you mark the session and tap Charge. How much to charge for a no-show.

One booking link, every gym

Share the same link whether you're at Fitness First, F45, World Gym, an independent studio or Bondi Beach. Clients pick a time, save a card, confirm. You get the notification.

AEST/AEDT defaults

Sydney time zone out of the box. Reminders go out at the right local time. No UTC conversion, no daylight-saving confusion.

Calendar sync that works mobile

One URL works in Apple Calendar, Google Calendar and Outlook. Built for PTs who travel between locations and need bookings in their pocket.

Programs and PB tracking

Build programs, assign to clients across your roster, log every set. Personal bests track automatically. Clients log from their phone between sets.

Progress photos and measurements

The single biggest retention lever. Weight, measurements, photos all in the client profile. Charts auto-generated.

Session packages in AUD

"10 sessions for $700" — clients buy upfront on your booking page in AUD, credits track automatically. No spreadsheet, no DM chasing.

Free client portal

Your Sydney clients get a full portal — book, message, log progress, view sessions. Always free for them. You're the only one paying.

Training clients in Sydney

Sydney PTs typically work across four kinds of venue. The first is the 24-hour chain: Anytime Fitness, Snap Fitness and Jetts clubs, where a 5:30am client swipes in and meets you at the racks. The second is the studio or building gym, from boutique rooms in Surry Hills and Newtown to the apartment-tower gyms around Barangaroo, Pyrmont and Zetland.

The third is outdoors: Bondi Beach, the Bondi to Coogee coastal walk, Centennial Park, Manly and the Domain. The fourth is the home: a garage studio of your own, or visits to clients in the Inner West and Lower North Shore.

Commutes set your diary. Eastern Suburbs and Northern Beaches clients often leave early for a CBD desk, so 5:30am and 6am fill first. The next wave is 12 to 1pm in the CBD, then 5:30 to 7pm. Crossing the Harbour between clients is slow, so mobile PTs typically keep one side of the water per evening instead of chasing a Mosman 6pm and a Bondi 7pm.

Sydney sits on AEST (UTC+10) through winter and AEDT (UTC+11) from the first Sunday in October to the first Sunday in April. Summer sunrise is around 5:40am, so a 6am outdoor session starts in daylight. In midwinter it is still dark. Queensland does not change its clocks, so Brisbane and Gold Coast clients sit an hour behind you all summer.

Rough guide, not survey data: a one-on-one hour in Sydney often runs $80 to $120, with Eastern Suburbs and CBD studios above that.

Set your cancellation window around 6am starts

For a 6am session, a 24-hour window closes at 6am the day before. A client who bails at 9pm the night before is inside it, which is the late cancel the window exists for. Set the window to suit your diary (24 hours is the default). The fee is charged after the client confirms, and you can waive or refund it. The only wrinkle is the weekend the clocks change, covered in the FAQ below. Separately, if you hold an ABN, a numbered invoice with your ABN and a GST line is one tap from the booking.

Sydney PT software pricing in AUD

Starter is $19 AUD/mo for up to 3 active clients. Pro is $29 AUD/mo for unlimited clients, so a growing Sydney roster never changes your bill. Elite ($79 AUD/mo, multi-trainer studios) is coming soon. PT Pro is free while in beta, no credit card required. See the full AUD plan breakdown.

How PT Pro compares for Sydney PTs

Sydney trainers usually shortlist Trainerize, TrueCoach, MyPTHub or Everfit, and none of them lead with the in-person workflow. Read PT Pro vs Trainerize (flat $29 AUD against USD per-client tiers), PT Pro vs TrueCoach, PT Pro vs MyPTHub, or the 8 Trainerize complaints AU PTs raise most.

Frequently asked questions

Is PT Pro a good fit for Sydney personal trainers?
Yes. PT Pro is built in Australia for in-person and hybrid PTs, including Sydney trainers working out of Fitness First, Anytime, F45, World Gym, independent studios, parks at Bondi or Centennial, or clients' homes across the Eastern Suburbs, Inner West and Northern Beaches. Time zone defaults to AEST/AEDT and pricing is in AUD.
How much does PT Pro cost for Sydney trainers?
Starter is $19 AUD/mo for up to 3 active clients. Pro is $29 AUD/mo for unlimited clients — what most Sydney PTs pick. Elite is $79 AUD/mo for multi-trainer studios. Get beta access.
Does PT Pro work across multiple gym locations?
Yes — designed for it. One booking link covers every location you train at. You can set different availability for different locations, and clients see your real-time availability when they book.
Can I export data for my Sydney accountant or Xero?
Invoices export as a CSV in Xero's sales-invoice import layout, straight from Settings. Today, payment and session data is available via your linked Stripe dashboard, which most Australian accountants accept directly at tax time.
Can I charge Sydney clients a no-show fee from their saved card?
Yes. Clients save a card when they book through your PT Pro link. If they don't show — common in Sydney where weather, beach traffic and CBD commute changes derail sessions — you mark the session no-show and tap Charge. Stripe bills the saved card in AUD. Nothing charges on its own.
Does PT Pro support AEST and Sydney time zones?
Yes. PT Pro defaults to Australian Eastern Standard Time / Daylight Time. Booking confirmations, reminders and calendar sync all use Sydney's time zone — no UTC conversion to think about, no client confusion.
Can I sync PT Pro to my Google or Apple Calendar?
Yes. One subscription URL works in Apple Calendar, Google Calendar and Outlook. New bookings appear in your calendar automatically — perfect for Sydney PTs juggling multiple gym locations, mobile sessions and admin time.
Do I need a permit to run paid sessions at Bondi or in a Sydney park?
Possibly. Councils and park managers often require a permit or approval for paid fitness training in public parks, and the rules, insurance and fees differ by site and change over time. Bondi Beach is in the Waverley Council area and Centennial Parklands is run by its own trust rather than a council, so there is no single Sydney rule. Ask the manager of the site you use before your first paid outdoor session.
Does daylight saving change my 24-hour cancellation window?
Only for Sunday sessions on the weekend the clocks change. The window counts real hours before the session starts, in your time zone, not same time yesterday. That Sunday is 23 hours long in October and 25 in April, so the cutoff lands an hour either side of what a client expects. If it catches someone out, you can waive the fee.

Built for the way Sydney PTs actually work

AUD pricing, AEST defaults, multi-location ready. Every Pro feature is free while we're in beta — no credit card required.

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